Conducting a Board of Directors Meeting
Executive directors and non-executive directors are required to conduct the board meeting. The former leads the organization’s top management and oversees day-today operations and the latter brings a wealth of diverse experience to the table. In meetings, they look over documents and report, provide information on management issues and strategic initiatives, and make decisions that affect the success of the company in the long term.
It is crucial to ensure prior to the meeting that all materials are delivered and that the logistics are in place. In addition, it’s a good idea to reread the agenda and make any final edits to ensure that all the topics are covered in a logical and concise way.
The meeting begins with a statement by the presiding officer or the chair of the board. The treasurer will then present an in-depth report on current financial issues. The treasurer should have prepared the report prior to giving board members the chance to read it and formulate data room reviews questions.
After the treasurer has completed his report, any member is able to propose to discuss any new business. If they are seconded, the vote is taken, and those who are in favor say ‘aye’, while those who oppose say ‘no’..
This is the perfect time to resolve any issues that remain unresolved or pending from previous board meetings. Depending on the issue, a vote of the voice or show of hands may be used to resolve the matter. Finally, the presiding officer or board chair ends the meeting by highlighting the key decisions and actions agreed on, making sure that all participants are clear on their roles moving forward.