How to Facilitate an Online Board Meeting
A virtual board meeting can be a wonderful option for the board of directors of a nonprofit organization to get together without having to travel. Meetings online can present unique issues. Some issues can be addressed using the appropriate tools to meet the needs of your board While others require more thought and consideration. There are many tools to aid you in running your online board meeting in a way that is efficient.
A well-planned agenda will maximize the effectiveness of your online board meeting. Include specific topics for discussion, as well as the time allotted and the expected conclusion. This will keep meetings focused on the most important issues and minimize the possibility of discussions veering from the topic or running too long.
Before you start your meeting, it’s a great idea to ensure that all board members are familiar with the tools and software they will require. Set clear guidelines for logging in to the video conference and encourage them to stop any applications that may consume bandwidth or interfere with audio. Make sure they stay away from brightly illuminated areas during their participation to ensure that others can see their screens.
The best tool for facilitating an online board meeting is a collaboration application. This will allow board members to effortlessly prepare for meetings online and then attend them. Select an app that can reduce the time spent preparing for meetings by using the ability to build a book for your board, as well as a feature that allows you to distribute agendas and other materials for meetings in advance of the meeting. Additionally, you should look for an app that supports real-time sharing of documents. It also allows participants to mark these documents with annotations and highlights.
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